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Executive Assistant - Corporate Office - 19369
Vancouver, BC V6B 1V9 CA | Work from home flexibility TELECOMMUTE CA
Job Description
*Corporate office experience is highly desired*
Our client, a reputable university based in Vancouver, is seeking a polished, detail-oriented Executive Assistant to join our dynamic Executive Office. This newly created role supports senior leadership through a mix of high-level administrative support and coordination of priority projects. It’s an exciting opportunity for a corporate professional with exceptional organizational and communication skills who thrives in a fast-paced, collaborative environment.
Executive Assistant responsibilities:
- Provide direct executive support to the office of the President: calendar management, scheduling, and meeting logistics.
- Assist in coordinating and tracking project timelines and deliverables.
- Prepare meeting materials, reports, and follow-up communications.
- Help organize institutional events, committees, and internal initiatives.
- Support key leaders including the President and Vice Presidents in daily operations.
- Take on hands-on administrative tasks (e.g., setting up rooms, managing documents) as needed.
- Contribute to an efficient, friendly, and high-functioning executive office.
The successful candidate has:
- A polished professional with 3–5 years of experience in executive support, administration, or project coordination (corporate environment preferred).
- A clear, efficient communicator—both in writing and in person.
- Highly organized and structured, with a proactive mindset.
- Friendly, discreet, and adaptable—you know how to work with busy leaders and shifting priorities.
- Comfortable juggling detailed administrative work and fast-moving projects.
- Someone who takes pride in a clean workspace, a well-run meeting, and a job well done—no task is too small.
What you can expect from the company:
- Salary range: $80,000–$100,000
- Exposure to university top leadership
- Opportunities for career growth
- Educational courses
- Comprehensive health benefits
Candidates must be eligible to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.
Meet Your Recruiter
Patti Babyn
RPR, Senior Recruitment Consultant
HR & Senior Office Personnel
Specializing in Human Resources, Executive Assistant, and Senior Office Personnel placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.
Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed. She has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with.
Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!