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Reception/Administrative Assistant - Bilingual - 18299

Toronto, ON | Work from home flexibility

Posted: 01/05/2023 Category: Administrative Job Number: 18299 Pay Rate: $60,000+

Job Description

We’re looking for a hybrid French/English bilingual Receptionist/Admin Assistant in the professional services industry.

Our client is a world leader consulting firm who partner with corporations, enterprises, and agencies, in all sectors, in providing a comprehensive range of services.  They value diversity and inclusion and making an impact for a better world. They have low turnover and value their staff through an extensive compensation package as well as through their daily office culture. The French/English bilingual Receptionist/Admin Assistant is the main point of contact for the Toronto and Montreal offices. This is a crucial role in the organization being the Director of First Impressions while providing office operations support as well as administrative support to EA’s and Executives.

French/English Bilingual Receptionist/Admin responsibilities:
  • Receive, screen and route all phone calls for the Toronto and Montreal offices
  • Being the main point of contact for the Toronto and Montreal offices
  • Managing the front of the Toronto office; including welcoming clients, catering, set up and anything required for client meetings
  • Inventory of office and kitchen supplies
  • Managing expense reports and employee birthdays
  • Monitoring office equipment and maintenance
  • Works closely with EA’s and office staff providing administrative support

The successful candidate has:
  • 2+ years of experience in an administrative role, within a professional services industry is an asset
  • Post secondary education is preferred
  • Intermediate skills with MS Office suite, including PowerPoint and Excel, and able to set up technology for conferences and meetings
  • Strong organization skills with the ability to manage multiple priorities with deadlines
  • A high attention to detail with the ability to be a natural problem solver, collaborator and team player
  • Strong oral and written communications skills in French and English
  •  proactive and reliable
  • Able to work collaboratively with the executive, team, and other administrators

Compensation and benefits:
  • The discussed salary range is $60,000 depending on experience
  • Candidates with additional experience and higher compensation expectations may also be considered
  • Comprehensive benefits package and bonus
  • Hybrid work model
  • Generous home office and health and wellness perks
  • Generous RSP contributions
  • 3 weeks holidays
  • Additional holidays with office closure from Christmas to New Year

Only candidates already eligible to work in Canada will be reviewed. Only qualified candidates will be contacted.

Meet Your Recruiter

Patti Babyn
RPR, Senior Recruitment Consultant & Head of Training
HR & Senior Office Personnel

Specializing in Human Resources, Executive Assistant, and Senior Office Personnel placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.

Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed.

Patti has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with. She also acts as The Headhunters' Head of Training, lending her recruitment expertise to train and mentor new members of our team.

Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!

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