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Office Administrator - 19213
Job Description
Fantastic opportunity for an in office Administrative Support Role!
We are seeking a highly professional and organized Office Administrator to support our client's Professional Services firm in Calgary. As the first point of contact for the office, you will play a key role in managing the day-to-day operations, creating a welcoming atmosphere, and facilitating communication across the team.
Why This Role is Perfect for You
This opportunity is ideal for someone who:
- Has a passion for supporting business owners in achieving their success and growth.
- Thrives in a fast-paced environment where technology and process improvement are essential.
- Values teamwork and collaboration to achieve common goals.
- Seeks ongoing professional growth and development.
- Understands the importance of balancing personal and professional responsibilities.
Key Responsibilities
Your responsibilities as the Office Administrator will include:
- Print files, assemble client packages, manage invoicing, schedule appointments, and scan signed documents.
- Order, receive, and maintain appropriate levels of office supplies.
- Record incoming client payments and manage client packages via courier or registered mail.
- Ensure filing systems are maintained
- Assist with photocopying, scanning, faxing, and filing for office staff.
- Communicate with clients regarding various requirements and inquiries.
- Support project management tasks, such as tracking timelines and facilitating team communication.
- Prepare daily and weekly bank deposits and record receipts.
- Answer inbound inquiries and direct clients to the appropriate person.
- Resolve client concerns in a timely manner.
- Schedule internal and external appointments.
- Perform other duties as required.
What You Bring to the Role
- 3+ years of administrative experience.
- Diploma, certificate, or degree in office administration (or equivalent experience).
- Strong technical aptitude and ability to learn new systems quickly.
- Excellent organizational, time management, and attention-to-detail skills.
- Strong verbal and written communication skills.
- Proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams).
Compensation and benefits:
- The discussed salary range is $50,000 – $60,000 depending on experience
- A collaborative work environment where teamwork and innovation are valued.
- Opportunities for professional growth and development.
- A focus on maintaining a healthy work-life balance.
- A comprehensive benefits package to support your overall well-being.
Meet Your Recruiter
Rachael Pineau
Senior Recruitment Consultant
Office Personnel
Rachael specializes in the placement of administrative professionals and other office personnel. Combining over six years of experience in recruitment with her extensive experience in administrative roles, she brings first-hand insight into the nuances of the positions she fills. Her success with clients is rooted in a strong intuition for understanding people and her ability to think strategically. Her high fill rate and low falloff rate speak to her commitment to excellence.
When it comes to working with candidates, Rachael focuses on understanding their desires and motivations, guiding them strategically to make the right career decisions. Her honesty, transparency and strong rapport foster effective communication and trust. Her passion for recruiting stems from the satisfaction of making the perfect match, and her favourite part is the joy of getting to call a candidate to tell them they got the job. She has placed candidates at reputable organizations across a variety of industries including professional and financial services, tourism and the energy sector.
Rachael lives in Calgary and enjoys a variety of interests outside of work, including singing, roller derby, hiking, camping, drag racing and indulging nerdy crafting hobbies.