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Executive Assistant to the VP - 19110
Job Description
Our client is an established organization and is highly regarded within their industry where people are the backbone of their culture. Their people are the means through which they deliver products, services, and experiences: essentially everything they do that serves to protect what matters most. They believe in integrity, respect, excellence, innovation, stewardship, open and honest communication, and collaboration. This is an exciting time to join their organization with a lot of interesting projects and opportunities to add to your repertoire of experience.
Executive Assistant Responsibilities:
- Manage multiple projects simultaneously while cultivating and maintaining strong relationships with the VP as well as internal and external stakeholders
- Oversee a busy calendar of appointments, prepare expense reports, compose confidential correspondence, coordinate complex travel arrangements, and gather documentation for travel-related meetings as well as presentations.
- Organize and uphold the VP’s schedule, acting as a gatekeeper and facilitating direct access to their time and office.
- Collaborate closely with the VP, ensuring they are well-informed of upcoming commitments and responsibilities, and follow up accordingly.
- Serve as the VP’s administrative point of contact, maintaining confidentiality and discretion in all interactions.
- Research, prioritize, and address incoming issues and concerns directed to the VP, including sensitive and confidential matters.
- A track record of 5+ years providing support to a Senior Executive in a dynamic, high-paced environment.
- Post secondary education or a degree is preferred
- Experience in marketing and HR is an asset and preferred.
- Excellent business acumen and commitment to maintaining confidentiality.
- Strong proficiency in G-Suite, which includes Gmail, Docs, Drive, and Calendar. Additionally, proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Social Media platforms.
- Superior proficiency in both written and spoken communication, including outstanding interpersonal and communication skills.
- The ability to easily adapt to shifting circumstances and embrace change.
- Exceptional time management and organization skills, consistently meeting and exceeding deadlines.
- Adept at analytical thinking and resolving complex problems effectively.
- Able to work full in office
- Annual Salary: $75,000 - $85,000
- 3 weeks holidays
- RSP matching
- Free parking and other additional perks
Meet Your Recruiter
Patti Babyn
RPR, Senior Recruitment Consultant
HR & Senior Office Personnel
Specializing in Human Resources, Executive Assistant, and Senior Office Personnel placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.
Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed. She has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with.
Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!
