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We’re looking for an on-site Executive Assistant to the President in the corporate services sector, based in downtown Vancouver.

Our client is a mid-to-large sized organization with a polished corporate environment and a strong leadership team. This role is suited to a highly experienced Executive Assistant who thrives in a fast-paced setting, brings sound judgment and discretion, and enjoys being a trusted partner to a senior executive. The Executive Assistant will play a critical role in supporting the President while helping ensure smooth day-to-day operations at the leadership level.

Executive Assistant to the President responsibilities:

• Provide high-level, confidential administrative support to the President
• Proactively manage complex calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel, including detailed itineraries and logistics
• Prepare briefing materials, reports, presentations, and correspondence on behalf of the President
• Act as a key point of contact between the President and internal teams, board members, and external stakeholders
• Attend meetings as required to take minutes and track follow-up actions
• Support board and leadership meetings, including agenda preparation and materials coordination
• Exercise discretion and sound judgment when handling sensitive information
• Assist with special projects and initiatives as assigned by the President
• Collaborate closely with the broader administrative and leadership teams to ensure alignment and efficiency

The successful candidate has:

• 5 to 8 years of experience in an Executive Assistant or senior administrative support role
• Previous experience supporting a C-suite executive within a medium to large organization
• Exceptional organizational and time management skills with the ability to manage competing priorities
• Strong written and verbal communication skills with a professional and polished approach
• High level of discretion and integrity when handling confidential information
• Advanced proficiency in Microsoft Office and familiarity with executive-level reporting and presentation materials
• Proven ability to anticipate needs and take initiative without direct instruction
• Strong interpersonal skills and confidence working with senior leaders and external partners
• Ability to remain calm, solutions-focused, and adaptable in a fast-paced environment

Compensation and benefits:

• $80,000- $100,000 CAD based on experience 
• Comprehensive benefits package
• On-site role based in downtown Vancouver