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Executive Assistant

Ready to take your career to the next level as an Executive Assistant? Join our team and unlock endless possibilities in a field that thrives on innovation, making a real impact on society, and delivering job satisfaction like no other. As an Executive Assistant, you'll experience unparalleled growth opportunities, learning from top leaders and contributing to dynamic organizations. Embrace the chance to be part of a sector that values skillful support, organization, and strategic thinking. Explore our job listings today and step into a rewarding career that offers both personal and professional fulfillment.

Executive Assistant to an Entrepreneur - 18826

Vancouver, BC | Work from home flexibility

Posted: 03/21/2024 Category: Executive Assistant Job Number: 18826 Pay Rate: $85,000 - $100,000

Job Description

Our client is a dynamic and rapidly growing organization, in downtown Vancouver, who prides themselves on innovation, creativity, and a commitment to excellence in everything they do. As they continue to expand and evolve, they are seeking an exceptional Executive Assistant to support the CEO/Entrepreneur in navigating the complexities of his fast-paced environment and work schedule.

The Executive Assistant to the CEO/Entrepreneur will play a crucial role in ensuring the smooth and efficient operation of the executive office. This individual will be the right hand to the CEO, providing proactive support in both professional and personal capacities. The ideal candidate is highly organized, resourceful, and possesses exceptional communication skills. They must be able to anticipate needs, exercise sound judgment, and handle confidential information with the utmost discretion.

Executive Assistant Key Responsibilities:
  • Calendar Management: Manage the CEO/Entrepreneur's calendar, including scheduling meetings, coordinating appointments, and prioritizing conflicting demands. Monitor and respond to emails on behalf of the CEO/Entrepreneur, ensuring timely and appropriate communication.
  • Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visa processing. Anticipate travel needs and proactively address any potential issues or changes.
  • Meeting Preparation: Prepare agendas, presentations, and other materials for meetings, ensuring that the CEO/Entrepreneur is well-informed and adequately prepared. Attend meetings as needed, take minutes, and follow up on action items.
  • Administrative Support: Handle administrative tasks such as expense management, invoice processing, filing, and document organization. Maintain accurate records and databases to facilitate efficient workflow.
  • Project Assistance: Provide project support to the CEO/Entrepreneur, including research, data analysis, and coordination with internal and external stakeholders. Assist in the execution of strategic initiatives and special projects as required.
  • Communication Liaison: Serve as the primary point of contact for internal and external stakeholders, representing the CEO/Entrepreneur with professionalism and diplomacy. Screen and prioritize incoming communications, redirecting as appropriate.
  • Personal Assistance: Provide personal support to the CEO/Entrepreneur as needed, including managing personal appointments, coordinating family events, and handling household tasks.

  • Bachelor's degree in Business Administration, Management, or related field preferred.
  • Proven experience as an Executive Assistant or similar role supporting C-level executives.
  • Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong attention to detail and accuracy, with a focus on maintaining confidentiality and discretion.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Exceptional communication and interpersonal skills, with the ability to interact effectively with individuals at all levels and various personalities.
  • Resourcefulness, adaptability, and a proactive approach to problem-solving.
  • Ability to remain calm under pressure and handle multiple tasks simultaneously.
  • Flexibility to work outside regular business hours and accommodate last-minute changes to schedules or travel plans.
  • Able to travel to other office locations in Vancouver as required.

  • The discussed salary range is $85,000 - $100,000.
  • Candidates with additional experience and higher compensation expectations may also be considered.
  • Comprehensive benefits package including health, dental, and vision insurance.
  • Potential bonus and share opportunities.
  • 3 weeks’ vacation
  • Opportunities for professional development and growth within a dynamic and innovative company culture.
Only candidates already eligible to work in Canada will be reviewed. Only qualified candidates will be contacted.

Meet Your Recruiter

Patti Babyn
RPR, Senior Recruitment Consultant
HR & Senior Office Personnel

Specializing in Human Resources, Executive Assistant, and Senior Office Personnel placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.

Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed. She has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with.

Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!

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