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Executive Assistant & Paralegal
Edmonton, AB | Work from home flexibility
Job Description
Our client is a respected organization operating within a highly regulated environment, dedicated to maintaining strong governance practices and upholding public trust. They foster a collaborative, professional culture where accuracy, integrity, and accountability are valued. The Executive Assistant & Paralegal will play a critical role supporting executive leadership, coordinating board activities, maintaining governance processes, and assisting with regulatory and legal documentation. This candidate must live in Calgary, Alberta.
Executive Assistant & Paralegal responsibilities:
- Provide executive-level administrative support to senior leadership and board members
- Coordinate board and committee meetings, including agenda preparation, meeting materials, minute-taking, and follow-up actions
- Maintain corporate records, governance documents, policies, and regulatory filings Assist with legal and regulatory documentation, correspondence, and reporting requirements
- Track governance deadlines and ensure compliance with applicable legislation, bylaws, and organizational policies
- Manage confidential information with a high degree of professionalism and discretion Liaise with internal stakeholders, legal counsel, regulators, and board members to support organizational objectives
- 5+ years of experience in an Executive Assistant, Corporate Paralegal, Governance Coordinator, or similar role
- Post-secondary education in Paralegal Studies, Legal Administration, Business Administration, or a related discipline
- Experience supporting boards of directors and board committees in a governance environment
- Knowledge of governance practices, regulatory compliance processes, and corporate records management
- Exceptional organizational, communication, and stakeholder management skills
- Ability to manage multiple priorities while maintaining accuracy and confidentiality in a fast-paced environment
- The discussed salary range is $75,000 - $85,000 depending on experience
- Candidates with additional experience and higher compensation expectations may also be considered
- Comprehensive benefits package
- Hybrid work arrangement based in Calgary
- Paid vacation and personal wellness days
- Professional development and continuing education support
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Meet Your Recruiter
Patti Babyn
RPR, Senior Recruitment Consultant
HR, Senior Administrative & Executive Assistants
Specializing in Human Resources, Executive Assistant, and Senior Administrative placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.
Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed. She has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with.
Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!