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Executive Assistant - South Edmonton
Job Description
This candidate must live in South Edmonton and be able to work fully in office. This is not a hybrid role.
The Executive Assistant will provide comprehensive support to a busy VP. The ideal candidate will possess exceptional communication and organizational skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. This role requires a highly experienced, proactive and resourceful individual who can anticipate the needs of the VP and effectively manage competing priorities with discretion and confidentiality.
Executive Assistant responsibilities:
- Calendar Management: Coordinate and manage the VP's complex and dynamic schedule, including scheduling meetings, conference calls, and appointments. Anticipate conflicts and proactively resolve scheduling issues to ensure optimal time management
- Travel Arrangements: Arrange domestic and international travel logistics for the VP, including flights, accommodations and transportation. Provide detailed itineraries and ensure all travel arrangements align with the VP's preferences and priorities.
- Communication Liaison: Serve as the primary point of contact for internal and external stakeholders seeking access to the VP. Screen and prioritize incoming communications, including emails, phone calls, and meeting requests. Draft and edit correspondence on behalf of the VP as needed.
- Meeting Coordination: Prepare agendas, documents, and presentations for meetings attended by the VP. Ensure meeting materials are distributed in advance and follow up on action items and decisions. Attend meetings as requested to document minutes and track action items.
- Strategic Support: Assist the VP in executing strategic initiatives and special projects, conducting research, compiling data, and preparing reports and presentations. Provide analytical support and contribute to decision-making processes as required.
- Confidentiality and Discretion: Handle sensitive information and maintain the highest level of confidentiality and discretion at all times. Uphold ethical standards and demonstrate integrity in handling confidential matters.
- Relationship Management: Cultivate positive relationships with key stakeholders, including board members, executives, clients, and partners. Represent the VP professionally and effectively in interactions with internal and external contacts.
- A minimum of 5 years of executive assistant experience supporting C-level executives is a must
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with technology, able to assist others.
- Strong business acumen, organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- Work as a key partner alongside other executives, and team members to support business objectives and foster a collaborative team focused environment.
- Exceptional communication skills, both written and verbal, with a high level of professionalism
- Ability to exercise sound judgment and make decisions independently.
- Discretion and confidentiality in handling sensitive information
- Flexibility and adaptability to changing priorities and demands.
- Ability to work fully onsite at the South Edmonton office is required. (not hybrid)
Compensation and benefits:
- Competitive salary
- Extended benefits package
- 3-week holiday
- Pension
- Excellent extra perks
Only candidates already eligible to work in Canada will be reviewed. Only qualified candidates will be contacted.
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Meet Your Recruiter
Patti Babyn
RPR, Senior Recruitment Consultant
HR, Senior Administrative & Executive Assistants
Specializing in Human Resources, Executive Assistant, and Senior Administrative placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.
Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed. She has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with.
Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!