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Executive Assistant - Part time - 19291
Vancouver, BC V5X 3Y7 CA | Work from home flexibility TELECOMMUTE CA
Job Description
We’re looking for a hybrid Part Time Executive Assistant for a family run office in Vancouver. (20 hours a week)
This family-run office is built on a foundation of collaboration, integrity, and long-term vision. With diverse interests spanning multiple sectors, they take a hands-on, thoughtful approach to their ventures while maintaining a strong sense of family values. Their companies and ventures are well recognized and respected brands.
The team operates in a supportive, respectful environment, where communication is open, and decisions are made with both business and personal well-being in mind. They work hard but also value balance, efficiency, and proactive problem-solving.
As they continue to grow and evolve, they are looking for a dedicated, highly organized Part Time Executive Assistant to help keep operations running smoothly while bringing a structured and thoughtful approach to daily tasks. This is a great opportunity to work closely with a close-knit, forward-thinking family in a role that offers both flexibility and high-level impact.
Part Time Executive Assistant responsibilities:
- Meeting & Calendar Support – Schedule and coordinate meetings, manage agendas, take minutes, and ensure follow-ups.
- Travel & Event Coordination – Organize family retreats, personal travel, and logistics.
- Systems & Documentation Management – Implement and maintain centralized document storage, email organization, and task tracking.
- Communication & Liaison – Act as the primary point of contact between family members and external advisors (lawyers, accountants, service providers).
- Process & Workflow Improvement – Establish efficient administrative systems and expense tracking.
- 5+ years of Executive Assistant or administrative experience, ideally in a family office, board governance, or high-level corporate setting.
- Experience in professional services is preferred.
- Able to take initiative, anticipate needs with the ability to solve problems and be resourceful.
- Strong organization, problem-solving, and communication skills with acute attention to detail.
- Proficiency in Microsoft Office, Google Suite, and project management tools (e.g., Asana, Trello).
- Ability to work independently in a remote setting while maintaining discretion and confidentiality.
- Tech-savvy and adaptable, with the ability to implement simple, no-code workflow automation tools (AI, Forms, ChatGPT, etc.).
- Comfortable working with cybersecurity and work monitoring software.
- Must be based in Vancouver with the ability to travel to the office when required.
- Must be willing to undergo a background check and NDA agreement before onboarding.
- The discussed salary range is $30.00 - $43.00 per hour, depending on experience
- Candidates with additional experience and higher compensation expectations may also be considered
- Comprehensive benefits package
- 2 weeks holidays
- Ability to work from home unless required in office.
Meet Your Recruiter
Patti Babyn
RPR, Senior Recruitment Consultant
HR & Senior Office Personnel
Specializing in Human Resources, Executive Assistant, and Senior Office Personnel placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.
Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed. She has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with.
Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!