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Executive Assistant - One-Year Term - Marketing - 19111
Toronto, ON 07068 CA | Work from home flexibility TELECOMMUTE CA
Job Description
The Executive Assistant will provide comprehensive support to two busy Executives. The ideal candidate will possess exceptional communication and organizational skills, impeccable attention to detail, and the ability to thrive in a fast-paced environment. This role requires a proactive and resourceful individual who can anticipate the needs of the Executives and effectively manage competing priorities with discretion and confidentiality. This is a hybrid role; however, this candidate must live in the Toronto area with the ability to be in a downtown office.
Executive Assistant Responsibilities:Â
- Manage multiple projects simultaneously while cultivating and maintaining strong relationships with the Executives as well as internal and external stakeholders
- Oversee a busy calendar of appointments, prepare expense reports, compose confidential correspondence, coordinate complex travel arrangements, and gather documentation for travel-related meetings as well as presentations.
- Organize and uphold the Executives’ schedule, acting as a gatekeeper and facilitating direct access to their time and office.
- Supporting Executives in varied time zones depending on their needs
- Collaborate closely with the Executives’, ensuring they are well-informed of upcoming commitments and responsibilities, and follow up accordingly.
- Serve as the Executives’ administrative point of contact, maintaining confidentiality and discretion in all interactions.
- Take a hands-on approach to completing important tasks, such as drafting acknowledgement letters, personal correspondence, and other duties that support the Executives’ effective leadership. This includes creating presentations for company-wide meetings, executive meetings, and external engagements.
- Research, prioritize, and address incoming issues and concerns directed to the Executives, including sensitive and confidential matters.
- A track record of 5+ years providing support to a Senior Executive in a dynamic, high-paced environment working in different time zones with clients
- Post secondary education or a degree is preferred
- Experience with marketing is an asset and preferred
- Strong attention to detail with the ability to work in different time zones across the world is a must
- Excellent business acumen and commitment to maintaining confidentiality.
- Strong proficiency in G-Suite, which includes Gmail, Docs, Drive, and Calendar. Additionally, proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Social Media platforms.
- Superior proficiency in both written and spoken communication, including outstanding interpersonal and communication skills.
- The ability to easily adapt to shifting circumstances and embrace change.
- Exceptional time management and organization skills, consistently meeting and exceeding deadlines.
- Adept at analytical thinking and resolving complex problems effectively.
- Able to work in a downtown Vancouver office 2-3 days a week
- Annual Salary: $85,000 - $100,000
- Professional Growth: Opportunities for development
- Collaborative Culture: A supportive, innovation-oriented work environment.
- Potential for Extension: Contract extensions based on performance.
- Hybrid Work Model
Meet Your Recruiter
Patti Babyn
RPR, Senior Recruitment Consultant
HR & Senior Office Personnel
Specializing in Human Resources, Executive Assistant, and Senior Office Personnel placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.
Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed. She has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with.
Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!
