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Executive Assistant (EA) - 18605

Edmonton, AB

Posted: 09/19/2023 Category: Administrative Job Number: 18605 Pay Rate: 110,000

Job Description

Our Downtown Edmonton client is looking for a highly organized and experienced Executive Assistant to provide comprehensive support to their President.

In this incredibly important role, you will be entrusted with the unparalleled responsibility of being on standby outside of office hours.  This is not just a job; it is a calling that demands unwavering commitment and dedication. You will embody the epitome of reliability, always prepared to spring into action when the situation calls for it. It is a role that requires not only a strong work ethic but also an immense passion for serving others. Are you ready to take on this extraordinary opportunity?

We are looking for someone truly exceptional, with remarkable skills and a passion for excellence. This isn't just any ordinary role; it's an opportunity to be part of something extraordinary. As an experienced executive assistant, you will be at the heart of our organization, supporting the President and his family of executives. family executives.

Executive Assistant Responsibilities:
  • Oversee administrative duties related to the Board, encompassing payroll management, orchestrating meetings, compiling necessary documents, and documenting meeting minutes.
  • Streamline the organization of meetings, including scheduling, document oversight, and capturing meeting highlights.
  • Calendar management, ensuring seamless planning for the executives.
  • Fulfill the role of a custodian for the company’s executives, safeguarding their interests and priorities.
  • Implement proactive measures to track and prompt key deliverables, encompassing budgeting, projections, and strategic planning.
  • Facilitate the coordination of Senior Leadership Meetings and Investment Committees.

Coordinating Special and Occasional Meetings:
  • Strategically design, arrange, and execute social and professional gatherings and events for the President.
  • Skillfully handle the logistical aspects of business travel arrangements for the executive team.
  • Execute the coordination of impromptu or unique meetings and reviews as they arise.
Managing Data and Other Tasks:
  • Administer and oversee specialized payments designated by the President, ensuring prompt processing.
  • Handle the management of invoices and documentation pertaining to personal tax preparation, payment facilitation, and the approval of expenses.
  • Effectively coordinate and maintain oversight of assigned tasks, whether internal or external in nature.
  • Assisting with administrative responsibilities, including document preparation, invoice management, and expense approval.

The successful candidate has: 
  • A track record of 4+ years providing support to senior executives in a dynamic, high-paced setting.
  • Proficiency in Microsoft Office Suite and related software applications.
  • Demonstrated capability in managing and safeguarding sensitive, confidential information. Superior proficiency in both written and spoken communication, including outstanding interpersonal and customer service aptitude.
  • Exemplary organizational talents coupled with a keen eye for detail.
  • The ability to easily adapt to shifting circumstances and embrace change.
  • Exceptional time management skills, consistently meeting and exceeding deadlines.
  • Adept at analytical thinking and resolving complex problems effectively.
Compensation and benefits:
  • The discussed salary range is $100,000 - $110,000 depending on experience
  • RSP’s
  • Competitive Benefits Plan
  • Personal Development
  • Corporate Wellness Program

Meet Your Recruiter

Danielle Bragge
Managing Director & Co-Founder
Recruiting Specialty: Operations, Engineering & Marketing

After a rewarding 30 years of recruiting in South Africa and Canada, Danielle built The Headhunters from the ground up in 2009. Her business achievements are predicated on people, since she understands profoundly that companies are successful because of the individuals they hire and the leadership they cultivate.

Drawing on her extensive recruitment experience, as well as managing the operations and branding of her own businesses, Danielle specializes in the recruitment of operations, engineering and marketing professionals. She partners with her clients to resolve critical vacancies, and with her highly consultative approach, helps them develop long-term human capital strategies to drive growth and sustainability.

Danielle rose quickly during her early career through the ranks of Fortune 500 and Deloitte Best Managed companies in various management roles. In 2014 Danielle was named one of the Top 100 Women in Business in Alberta. Danielle was a finalist for EY Entrepreneur of the Year™ 2014 Prairies, and in 2013 she was nominated for the RBC Women of Influence Award.

Danielle, the mother of five children, strongly believes in balancing family, work and service to the community. In keeping with that spirit, she and her family run a not-for-profit organization called Saving the Hungry, leading teams to support community projects in developing countries.

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