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We’re looking for an Executive Administrator for our client, the Alberta Association of Architects (AAA), a professional regulatory organization.

The Alberta Association of Architects plays a vital role in regulating the practice of architecture and interior design in Alberta while protecting the public interest. As a respected, member-driven organization, AAA is committed to excellence in governance, professional standards, accountability, and service. The Executive Administrator will provide high-level administrative and operational support to the Executive Director, ensuring the efficient and effective functioning of the leadership office while supporting key governance and organizational initiatives.

About the Alberta Association of Architects:

• The regulatory body responsible for governing the practice of architecture and interior design in Alberta and protecting the public interest
• A respected, member-driven organization committed to professional excellence, ethical standards, and accountability
• Provides a collaborative, purpose-driven environment where integrity, service excellence, and strong governance are highly valued

Executive Administrator Responsibilities:

• Provide comprehensive administrative support to the Executive Director, including complex calendar management, meeting coordination, and correspondence
• Prepare and edit documents, reports, presentations, and executive communications with a high degree of accuracy and professionalism
• Coordinate Board and committee meetings, including agenda preparation, minute-taking, distribution of materials, and follow-up on action items
• Act as a liaison between the Executive Director, Board members, internal teams, and external stakeholders
• Handle sensitive and confidential information with discretion, professionalism, and sound judgment
• Support special projects, organizational initiatives, and events, ensuring timelines and deliverables are met
• Maintain organized records and recommend improvements to administrative processes and operational efficiencies

The Successful Candidate Has:

• 5+ years of experience in a senior administrative, executive assistant, or executive support capacity
• Post-secondary education in Business Administration or a related field, or an equivalent combination of education and experience
• Proven experience supporting senior leadership, with direct exposure to Board governance activities required
• Experience within a non-profit, association, regulatory, or professional services environment considered an asset
• Exceptional organizational, prioritization, and time management skills with the ability to manage multiple competing priorities
• Strong written and verbal communication skills with outstanding attention to detail
• A professional, proactive, and adaptable approach with the ability to work independently and anticipate leadership needs
• Willingness and ability to travel to Calgary approximately every second month

Compensation and Benefits:

• The discussed salary range is $70,000 – $80,000 depending on experience
• Candidates with additional experience and higher compensation expectations may also be considered
• Comprehensive benefits package
• Three weeks of vacation
• Free parking
• Generous Health Spending Account
• Full-time, in-office work environment based in South Edmonton
• Direct exposure to executive leadership and Board governance, providing excellent professional development opportunities

Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.

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