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Executive Assistant to the President
Job Description
Our client is a well-established organization with a very traditional leadership style and clearly defined expectations. The President values structure, precision, and consistency, and expects his Executive Assistant to manage his day, office, and priorities seamlessly. This role is best suited for someone who takes pride in supporting one executive at a very high standard, is not seeking extensive workplace relationships, and is comfortable working behind the scenes to ensure everything runs exactly as planned.
The Executive Assistant role will be responsible for providing dependable, detail-oriented, and anticipatory support to the President.
Executive Assistant responsibilities:
- Manage the President’s calendar, scheduling, and daily agenda
- Prepare the President’s office each morning, including ensuring computer, systems, and work materials are ready prior to arrival
- Act as a strict gatekeeper, managing access, calls, emails, and internal requests
- Coordinate meetings, prepare agendas, and follow up on action items
- Prepare board materials and executive presentations (board attendance is not required)
- Handle confidential correspondence and sensitive documentation
- Manage expense claims, invoices, and basic financial administration
- Coordinate travel arrangements when required
- Organize and maintain filing systems, records, and executive documentation
- Support social functions and manage event logistics, including ticket coordination
- Liaise internally on behalf of the President
- Ensure tasks are completed accurately, on time, and without the need for follow-up
- 5+ years of proven experience as an Executive Assistant supporting a senior executive
- Strong organizational skills with exceptional attention to detail
- The ability to work independently with minimal direction
- Comfort working with a demanding, highly structured leadership style
- High discretion and a strong sense of confidentiality
- Thick skin and the ability to let things roll off their back
- Able to reliably commute to an east location of Edmonton for a fully on-site role
- The discussed salary range is $80,000 – $90,000 depending on experience
- Candidates with additional experience and higher compensation expectations may also be considered
- Health Spending Account and access to a medical account fully paid by the employer if required
- Pension plan
- Three weeks of vacation
- Fully on-site role with a 7:30 a.m. start time
Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.
Meet Your Recruiter
Patti Babyn
RPR, Senior Recruitment Consultant
HR, Senior Administrative & Executive Assistants
Specializing in Human Resources, Executive Assistant, and Senior Administrative placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.
Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed. She has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with.
Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!