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EA to the CEO and VP - Financial Investment
North York, ON M5M 0B5 CA | Work from home flexibility TELECOMMUTE CA
Job Description
In this newly created role, the Executive Assistant will provide comprehensive support to a busy Founder/CEO and VP. The ideal candidate brings exceptional communication and organizational skills, impeccable attention to detail, and thrives in an entrepreneurial, fast-paced environment. This role requires someone highly experienced, proactive, and resourceful, able to anticipate the needs of the CEO and VP while managing competing priorities with discretion and confidentiality. This is a hybrid position with in-office expectations and travel requirements.
Executive Assistant responsibilities:
- Manage complex and dynamic calendars for the CEO and VP, including scheduling meetings, calls, and appointments, while anticipating and resolving conflicts
- Coordinate domestic and international travel, including itineraries, accommodations, transportation, and logistics
- Travel with the CEO and VP to events, conferences, and meetings as required
- Serve as the primary communication liaison for internal and external stakeholders
- Follow internal processes across the group of companies to ensure sales flow is maintained and communicated
- Screen and prioritize all incoming emails, calls, and meeting requests
- Provide strategic support on sales processes, special projects, research, reports, and presentations
- Coach and mentor Executive Assistants within the group of companies on best practices
- Maintain strict confidentiality and handle sensitive information with discretion
- Build and maintain strong relationships with clients, executives, and key stakeholders
- A minimum of 5+ years of experience supporting an entrepreneur and/or CEO
- Experience in sales, investment, or the financial industry (required)
- Strong proficiency with CRM platforms, Microsoft Office Suite, QuickBooks, and DocuSign
- Exceptional organizational and time-management skills
- Outstanding written and verbal communication skills with strong business acumen
- High level of discretion, professionalism, and customer service orientation (willing to sign an NDA)
- Flexibility, accountability, and an entrepreneurial mindset
- Ability to work in a hybrid capacity in North York, ON
- Ability to travel quarterly within Canada and internationally with the CEO and VP
- The discussed salary range is $85,000, depending on experience
- Candidates with additional experience and higher compensation expectations may also be considered
- Comprehensive extended benefits package
- Generous quarterly performance bonuses
- Three weeks’ vacation
- Excellent additional perks
Meet Your Recruiter
Patti Babyn
RPR, Senior Recruitment Consultant
HR, Senior Administrative & Executive Assistants
Specializing in Human Resources, Executive Assistant, and Senior Administrative placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.
Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed. She has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with.
Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!