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EA to the CEO - Temp to Perm - 19204
Job Description
We’re looking for a Temporary to Permanent EA the CEO in a regulatory organization in downtown Edmonton.
Our client plays a vital role in upholding standards and ensuring excellence in their industry. They establish, promote and enforce registration, practice and professional conduct, contributing to the well-being of Albertans. They are committed to a culture of professionalism and best practice in governance. They have a collaborative and rewarding work environment with excellent benefits.
The Executive Assistant plays a critical role in providing high-level support to the CEO, Board of Directors, C-Suite, and other management team members. This position ensures seamless executive operations by managing communications, coordinating meetings, strong board governance and handling confidential matters with professionalism and discretion.
EA to the CEO responsibilities:
Executive Support:
- Manages the CEO’s calendar, email, travel, expenses, and confidential communications.
- Acts as a liaison between the CEO, Board, and senior management.
- Proactively supports the CEO in preparing for meetings, drafting written responses, problem solving and managing priorities.
- Assist with key initiatives, corporate events, and stakeholder meetings.
- Prepares reports, presentations, and briefing materials.
- Screen and prioritize incoming communications, including emails, phone calls, and meeting requests. Draft and edit correspondence on behalf of the CEO as needed.
- Contributes to the annual budgeting process, particularly in relation to governance-related items.
- Manages the planning and coordination of special corporate events, including organizing annual stakeholder meetings
- Anticipates needs and support business priorities.
Board & Governance Support:
- Coordinates Board meetings, prepares and distributes board packages and notices, produces meeting minutes and follows up on action items.
- Ensures all policies, procedures and related documents are compliant with and meet governance best practices.
- Assist in preparing reports, policy updates, and governance research.
Administrative & Project Management:
- Improve administrative processes and track key deliverables.
- Manage strategic projects and stakeholder communications.
- Support budgeting and corporate administration initiatives.
- Assist the CEO in executing strategic initiatives and special projects, conducting research, compiling data, and preparing reports and presentations. Provide analytical support and contribute to decision-making processes as required.
- 10+ years of supporting VP’s, C-suite executives, specifically a CEO.
- A Bachelor’s degree or diploma in Business or Administration.
- GPCD designation is an asset.
- Extensive experience of board governance, working with a Board of Directors and Committees are a must.
- Expert calendar management skills, ensuring seamless coordination of a complex, high-volume schedule. This includes strategic pre-planning, anticipating conflicts, and problem-solving to ensure the CEO is fully prepared for meetings with all necessary materials, briefings, and logistics in place.
- Advanced expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and able to pick up new software’s quickly.
- Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- Strong interpersonal skills, able to build and maintain positive relationships with internal and external stakeholders.
- Exceptional communication skills, both written and verbal, with a high level of professionalism and business acumen.
- Ability to exercise sound judgment and make decisions independently.
- Discretion and confidentiality in handling sensitive information.
- Flexibility and adaptability to changing priorities and demands.
- Able to work in a downtown office location in Edmonton is a must.
- The discussed salary range is $80,000 - $100,000 depending on experience
- Comprehensive benefits package
- Health Spending
- RSP Program
- Generous holidays and time off
Meet Your Recruiter
Patti Babyn
RPR, Senior Recruitment Consultant
HR & Senior Office Personnel
Specializing in Human Resources, Executive Assistant, and Senior Office Personnel placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.
Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed. She has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with.
Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!