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We’re looking for an on-site Administrative Showroom Coordinator in the luxury building products industry, supporting a sales team focused on high-end residential projects.

A candidate with experience in luxury windows, doors, architectural building products, custom millwork, or adjacent high-end home renovation industries would be a strong fit for this role. This position is well-suited to someone who understands the mechanics of custom quoting, technical drawings, and administrative sales support, rather than direct selling.

Our client is a well-regarded firm with a strong presence in the high-end construction and renovation sector. Known for its supportive team culture, long-tenured staff, and commitment to quality, the company offers the opportunity to work with premium product lines and grow within a respected organization. The Administrative Showroom Coordinator will be responsible for supporting quoting, order processing, showroom operations, and customer service activities from their Oakville, ON location.

Administrative Showroom Coordinator responsibilities:

• Prepare detailed and accurate quotes based on architectural drawings, measurements, and specifications
• Review blueprints and elevations to extract dimensions, product details, and pricing inputs
• Enter sales orders, track shipments, and follow structured internal processes
• Act as the primary point of contact for walk-in customers at the showroom, directing inquiries appropriately
• Maintain showroom presence and coordinate with external sales representatives
• Respond to warranty and service inquiries and coordinate with the head office
• Provide administrative and quoting support to the sales team throughout the project lifecycle
• Build relationships with internal and external stakeholders to ensure a seamless client experience

The successful candidate has:

• 3+ years of experience in administrative support, sales coordination, estimating, or showroom-based roles
• Background in luxury windows, doors, construction products, or high-end residential renovation is an asset
• Strong confidence in math and measurements, including fractions and pricing calculations
• Ability to read and interpret blueprints and construction drawings
• Detail-oriented mindset with a focus on accuracy and consistency
• Strong communication skills and a proactive, independent workstyle
• Ability to learn internal software systems quickly and follow defined processes
• Organized and customer-focused with the ability to manage multiple tasks and deadlines
• Stability in previous roles, with 2 to 3+ years per position preferred

Compensation and benefits:

• The discussed salary range is $60,000 to $65,000 depending on experience
• Commission on inside sales orders, typically earned after 1 year
• Comprehensive benefits package
• Group RSP plan
• Tight-knit team and a well-respected employer in the industry

Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.