Search jobs

We’re looking for an on-site Office Manager for a global chemical manufacturing organization based in downtown Vancouver. 

Our client is a well-established, international company with a professional corporate head office and operations spanning multiple regions. They are known for a strong safety culture, operational excellence, and a collaborative, people-focused workplace. The Office Manager will oversee day-to-day office and facilities operations while supporting cross-functional teams and contributing to a safe, welcoming, and well-organized corporate environment.

Office Manager responsibilities:

• Oversee the daily operations of the Vancouver head office, including space planning, workplace setup, and coordinated office moves
• Manage facilities services such as security, parking, janitorial support, maintenance, office equipment, and kitchen and office supplies
• Coordinate the sourcing, installation, and maintenance of office furniture, fixtures, and equipment
• Act as the primary liaison with building management and external service providers, including support for emergency and business continuity procedures
• Coordinate regular office maintenance projects and support minor renovations as required
• Facilitate office orientations for new employees to support a smooth onboarding experience
• Maintain shared business services resources and internal documentation
• Review, process, and approve invoices and expense submissions related to facilities and office operations
• Conduct regular office walkthroughs and inspections to ensure health, safety, and cleanliness standards are maintained
• Administer corporate memberships and oversee front desk and reception services, including backup coverage when needed
• Manage vendor relationships related to facilities, office services, and procurement
• Track office assets and inventory and oversee purchasing activities
• Manage the office operating budget with a focus on accuracy and cost efficiency
• Provide administrative and logistical support to the local site leadership team, including meeting coordination and action tracking
• Support on-site meetings, visiting stakeholders, and internal or global events
• Support internal committees and employee groups, maintaining strong communication with committee leads and executive sponsors
• Actively participate in at least one internal workplace committee
• Manage the local corporate travel program, including coordination with preferred travel vendors
• Support office culture initiatives, events, and employee engagement activities, including coordination of catering and logistics
• Act as a business partner to IT for office-wide technology initiatives, system rollouts, and user adoption
• Assist with testing, troubleshooting, and change management related to new office systems and applications

The successful candidate has:

• 8-10 years of experience in an office management, facilities, or workplace operations role, ideally within a corporate or industrial environment
• Strong organizational, multitasking, and time management skills
• Excellent communication and interpersonal abilities with a collaborative, service-oriented approach
• Proven experience managing vendors, budgets, and competing priorities
• Comfort working with technology and supporting system implementations or process improvements
• Experience coordinating corporate travel and managing vendor contracts
• Ability to work independently while collaborating effectively across teams
• Event planning or office engagement coordination experience
• Working knowledge of office health and safety practices
• Proficiency with Microsoft Office and familiarity with common workplace technology systems

Compensation and benefits:

• The discussed salary range is $75,000- $90,000, depending on experience
• Comprehensive benefits package
• On-site role based in Vancouver