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Administrative Coordinator - 19258
Job Description
We’re looking for a hybrid Administrative Coordinator to work for a high- performing team in Vancouver, British Columbia.
Our client offers an exciting opportunity to work alongside senior leadership, including C-suite executives, and play a pivotal role in ensuring seamless operations across the organization. This is a fast-paced collaborative business environment, with opportunity for growth. The Administrative Coordinator will be responsible for providing top-tier support, anticipating needs, and streamlining processes.
Administrative Coordinator responsibilities:
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- Provide comprehensive administrative support to executive leadership and key stakeholders.
- Manage complex scheduling, calendar coordination, and travel arrangements for C-suite executives.
- Organize and oversee corporate events, high-profile meetings, and key business initiatives.
- Maintain confidential records, databases, and key company documents with precision and discretion.
- Oversee daily office operations, including supply management and facilities coordination.
- Act as a central point of contact, fostering strong relationships across teams and departments.
- Provide occasional reception coverage as needed.
The successful candidate has:Â
- Minimum of 4+ years of administrative experience, preferably in a corporate or high-growth environment.
- Degree or diploma in business administration or a related field is strongly preferred.
- Experience supporting C-suite executives is a significant asset.
- Exceptional organizational skills and a keen attention to detail.
- Strong ability to multitask, prioritize, and execute tasks with a sense of urgency.
- Proficiency in Microsoft Office Suite and Google Workspace.
- A proactive, solutions-oriented mindset with excellent communication skills.
Compensation and benefits:
- Salary range: $55,000–$60,000+ (candidates with additional experience may be considered at a higher range).
- Comprehensive benefits package including health, dental, and additional perks.
- Hybrid work model – potential to work from home one day per week.
- Opportunity to work in a fast-paced, engaging environment with career growth potential.
Meet Your Recruiter
Deena Abramson
Recruitment Consultant
Office Personnel
Specializing in the placement of office personnel, Deena has over 8 years of success recruiting exceptional candidates for administrative and customer service roles. Beginning her career at a recruitment firm in Boston, she quickly advanced into leadership roles, overseeing a team of five direct reports while consistently managing a full desk of permanent and temporary roles.
Deena's recruitment philosophy is defined by her ability to move quickly and efficiently, matching clients with ideal candidates through her organized approach and strong communication skills. She is particularly passionate about building meaningful relationships, taking a personalized approach that ensures the right fit for everyone involved. Her goal-oriented mindset and commitment to transparency set her apart, as she carefully prepares candidates for interviews and provides honest, market-informed guidance about potential opportunities.
A recent transplant to Vancouver, Deena is an avid outdoor enthusiast who finds joy in running and hiking. She has completed an 800km backpacking trip along the Colorado Trail and has run ten marathons. When not exploring the outdoors, she enjoys the company of her two cats with tea-themed names, Earl and Oolong.