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Administrative Assistant
Job Description
Note: This is a 100% in-office position based in Coquitlam, BC.
Key Responsibilities:
- Provides administrative support to various teams and stakeholders.
- Provide daily reception coverage
- Compile files such as tax returns, trust returns, and partnership returns
- Draft invoices to clients.
- Scheduling of appointments and calendar management.
- Prepare deliverables for clients.
- Maintains, updates, and organizes records, databases, and information.
- Minimum 2 years of administrative support experience, ideally in a professional services environment; experience working in a public practice accounting environment is an asset
- Completion of a post-secondary degree
- Experience with CRM software (such as iFirm) and tools like CaseWare and SharePoint is an asset; a strong willingness to learn new systems
- Team player able to take on responsibilities outside of job description
- Ability to build strong relationships across an organization.
- Strong sense of urgency and detail-oriented
- Proficient with Microsoft Office Suite and Google Drive applications
- Tax return filing experience is an asset
- The discussed salary range is $45,000- $60,000
- Comprehensive benefits package.
- Collaborative, team-oriented environment
- Mentorship and support
- Social and community events
Meet Your Recruiter
Tania McMahon
Senior Recruitment Consultant & Head of Coaching
Marketing & Information Technology (IT)
Tania is a seasoned leader with over two decades of experience in recruitment, hospitality, events and marketing. Specializing in the placement of marketing and information technology professionals across Canada, she brings a wealth of expertise derived from her multifaceted career.
With a comprehensive understanding of both union and non-unionized environments, Tania has demonstrated a remarkable ability to identify, hire, train and retain highly successful teams across various sectors. A confident and articulate communicator, she excels at building and maintaining strong relationships with clients, stakeholders and colleagues. This collaborative approach, combined with her ability to orchestrate strategic solutions and her passion for nurturing talent, underscore her status as a leader in the recruitment industry.
Tania is an accredited success and mindset coach and has completed an accelerated MBA with a marketing focus. She is a fundraising event expert for local children’s charities and hospitals, and a proud mom of two sons who are making their mark on the world. In her spare time, she is often found travelling, kayaking or exploring the outdoors with her puppy.