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Administrative Assistant - 19446

Coquitlam, BC

Posted: 07/07/2025 Category: Administrative Job Number: 19446 Pay Rate: $28.00- $30.00/ hour

Job Description


*This is a job working in an office where you will primarily be the only employee in the office, it is fully onsite*

We’re looking for a highly organized and independent Administrative Assistant to join a busy logistics company in the transportation industry located in Coquitlam, BC. 

This full-time opportunity is perfect for someone who enjoys structured, independent work, has strong Excel skills, and isn’t afraid to manage a wide variety of administrative tasks in a casual, no-nonsense environment.

Administrative Assistant responsibilities: 
  • Maintain and manage complex Excel spreadsheets (inventory tracking, payroll, and fuel delivery logs)
  • Input data accurately into company systems (e.g., fuel levels, dispatch logs)
  • Manage incoming documents, scan/email forms, and organize digital and paper files
  • Send pay stubs and coordinate payroll documentation
  • Attend quarterly safety meetings offsite (Langley)
  • Act as the in-office point of contact for drivers and vendors
  • Support management with various administrative tasks and reporting
The successful candidate has:
  • Strong Excel skills, including working knowledge of formulas
  • Great attention to detail and accuracy
  • Excellent communication skills
  • Ability to work independently with minimal supervision
  • Previous experience in an administrative or office support role
  • Comfortable working in an industrial or trucking environment
Compensation and benefits:
  • Hourly wage: $28–$30/hour, depending on experience
  • Full-time schedule: Monday–Friday, 7:00 AM–3:00 PM
  • Extended health and dental benefits (includes massage therapy)
  • Onsite parking
  • Small, supportive team environment
  • Stable, long-term opportunity
Candidates must be eligible to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.

Meet Your Recruiter

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Deena Abramson
Recruitment Consultant
Administrative & Customer Service

Specializing in the placement of office personnel, Deena has over 8 years of success recruiting exceptional candidates for administrative and customer service roles. Beginning her career at a recruitment firm in Boston, she quickly advanced into leadership roles, overseeing a team of five direct reports while consistently managing a full desk of permanent and temporary roles.

Deena's recruitment philosophy is defined by her ability to move quickly and efficiently, matching clients with ideal candidates through her organized approach and strong communication skills. She is particularly passionate about building meaningful relationships, taking a personalized approach that ensures the right fit for everyone involved. Her goal-oriented mindset and commitment to transparency set her apart, as she carefully prepares candidates for interviews and provides honest, market-informed guidance about potential opportunities.

A recent transplant to Vancouver, Deena is an avid outdoor enthusiast who loves running and hiking, and has completed an 800km backpacking trip along the Colorado Trail. When not exploring the outdoors, she enjoys the company of her two cats with tea-themed names, Earl and Oolong.

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