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Administrative Assistant - 19185

Coquitlam, BC

Posted: 02/11/2025 Category: Accounting/Finance Job Number: 19185 Pay Rate: $50,000 - $55,000

Job Description


Exciting Opportunity: Administrative Support Specialist (6-Month Contract)

Are you looking for a rewarding role where you can grow your career and gain valuable experience in a fast-paced, dynamic environment? Our client, a reputable and thriving professional services firm, is seeking an organized and driven Administrative Support Specialist to join their team for a 6-month contract. With the potential for a permanent position after the contract ends, this is a fantastic opportunity for individuals eager to make a lasting impact in their career.

In this role, you’ll have the chance to work closely with a team of professionals in a collaborative environment, while taking on diverse and interesting tasks. Additionally, you’ll gain exposure to various aspects of tax preparation and administrative support in a professional services setting. If you’re proactive, adaptable, and thrive in a client-facing role, this could be the perfect fit for you!

Key Responsibilities:
• Tax Return Compilation: Assist with compiling corporate, individual, trust, and partnership tax returns.
• Client Invoicing: Draft and send invoices to clients, and follow up on any outstanding payments.
• Reception Coverage: Be the first point of contact for clients and visitors, providing excellent customer service and support.
• Administrative Support: Assist with various administrative duties as needed to keep the team running smoothly.
• Collaborative Teamwork: Work closely with your colleagues to ensure timely and efficient completion of tasks, especially during peak periods.

What We’re Looking For:
• Educational Background: A Post-Secondary Degree or Diploma is required.
• Experience: At least 1 year of administrative support experience, ideally within a professional services environment (experience in public practice accounting is a bonus!).
• Proactive & Resourceful: You take the initiative to identify and resolve issues, with a strong ability to stay ahead of the curve.
• Client-Focused: Comfortable interacting with clients in person and providing a welcoming, positive experience.
• Tech-Savvy: Proficiency with MS Office (Word, Excel, PowerPoint) and CRM software (e.g., iFirm) is essential.
• Tax Filing Exposure: Familiarity with tax return filing is an asset.
• Flexible & Adaptable: Willingness to work overtime when needed, and flexibility to work scheduled Saturdays during the busy months of March and April.

Why Join Our Client?
• Growth Potential: This is a fantastic opportunity to get your foot in the door with a respected firm, with the possibility of a permanent role after the 6-month contract.
• Supportive Environment: Work in a collaborative, team-driven atmosphere where your contributions are recognized and valued.
• Competitive Salary: Enjoy a competitive salary in the range of $50,000 to $55,000 annually, based on experience.
• Exciting Work: Get hands-on experience with tax returns, client invoicing, and administrative support in a professional services setting.

If you’re a detail-oriented individual with a strong work ethic, excellent communication skills, and a passion for delivering exceptional service, we encourage you to apply today!

Only candidates already eligible to work in Canada will be reviewed. Only qualified candidates will be contacted.

#IND


 

Meet Your Recruiter

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Rachael Pineau
Senior Recruitment Consultant
Office Personnel

Rachael specializes in the placement of administrative professionals and other office personnel. Combining over five years of experience in recruitment with her extensive experience in administrative roles, she brings first-hand insight into the nuances of the positions she fills. Her success with clients is rooted in a strong intuition for understanding people and her ability to think strategically. Her high fill rate and low falloff rate speak to her commitment to excellence.

When it comes to working with candidates, Rachael focuses on understanding their desires and motivations, guiding them strategically to make the right career decisions. Her honesty, transparency and strong rapport foster effective communication and trust. Her passion for recruiting stems from the satisfaction of making the perfect match, and her favourite part is the joy of getting to call a candidate to tell them they got the job. She has placed candidates at reputable organizations across a variety of industries including professional and financial services, tourism and the energy sector.

Rachael lives in Calgary and enjoys a variety of interests outside of work, including singing, roller derby, hiking, camping, drag racing and indulging nerdy crafting hobbies.

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