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Administrative Assistant - 19109
Job Description
Our client is looking for a professional administrator to join their small but dynamic team. The Administrator will be responsible for taking care of all of the teams administrative requirements as well as managing the reception area. As the key administrator for the team, you will have the opportunity to really own your space.
Administrative Assistant responsibilities:
- Keeping on top of office supplies and managing ordering schedule
- Greet visitors in a friendly and professional manner
- Handle incoming calls and redirect as needed
- Manage couriers and mail
- Take quality, accurate and detailed meeting minutes
- Print reports from QuickBooks
- Inputting expenses, matching receipts and reconciling
- Schedule meetings and ensure boardrooms are set up appropriately
- Assisting team members with tracking and progress for their workload and projects
- 5 years experience
- Intermediate to advanced level use of Excel & MS Word as well as the entire MS Office Suite
- Knowledge of QuickBooks for printing reports
- Experience with Sharepoint, Zoom & Teams
- Strong experience taking meeting minutes
- Comfortable following processes and procedures
- Experience working with a governing body and asset
- The discussed salary range is $26 - $28 depending on experience
- Candidates with additional experience and higher compensation expectations may also be considered
- Comprehensive benefits package
- Free onsite parking
- RRSP Contributions
Meet Your Recruiter
Rachael Pineau
Senior Recruitment Consultant
Office Personnel
Rachael specializes in the placement of administrative professionals and other office personnel. Combining over five years of experience in recruitment with her extensive experience in administrative roles, she brings first-hand insight into the nuances of the positions she fills. Her success with clients is rooted in a strong intuition for understanding people and her ability to think strategically. Her high fill rate and low falloff rate speak to her commitment to excellence.
When it comes to working with candidates, Rachael focuses on understanding their desires and motivations, guiding them strategically to make the right career decisions. Her honesty, transparency and strong rapport foster effective communication and trust. Her passion for recruiting stems from the satisfaction of making the perfect match, and her favourite part is the joy of getting to call a candidate to tell them they got the job. She has placed candidates at reputable organizations across a variety of industries including professional and financial services, tourism and the energy sector.
Rachael lives in Calgary and enjoys a variety of interests outside of work, including singing, roller derby, hiking, camping, drag racing and indulging nerdy crafting hobbies.
