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Administrative Assistant - 18786

Vancouver, BC

Posted: 05/17/2024 Category: Administrative Job Number: 18786 Pay Rate: $25 - $28/hr

Job Description

Are you passionate about art and want to expand your administrative career within the arts industry? Look no further, we have collaborated with a top Innovative Design Studio in Vancouver looking for an Administrative Assistant to join their team. 

Our client, an internationally recognized design and production studio known for its groundbreaking work showcased in prestigious museums and galleries worldwide is seeking a dynamic  Administrator to join their passionate team of creative professionals.

This role is more than administrative support. You will be the face of the organization, which will allow you to share your passion of representing the brand of the organization. Not to mention, they operate on a 4 day work week! That's right, Fridays off!

Role Overview: As an Administrative Assistant, you'll play a pivotal role in ensuring the smooth operation of our studio. Your responsibilities will include:
  • Directing incoming calls with promptness and professionalism.
  • Providing essential administrative support for daily operations, including email management, shipment oversight, data entry, and sales processing.
  • Assisting with reporting and distribution tasks to enhance studio efficiency.
  • Performing routine office duties to maintain our high standards of organization and professionalism.

Qualifications We're Looking For:
  • Strong attention to detail and a commitment to excellence.
  • Exceptional communication skills to interact effectively with team members and external partners.
  • Proven ability to build strong relationships and collaborate effectively with diverse stakeholders.
  • Flexibility to multitask and adapt to changing priorities in a fast-paced environment.
  • Enthusiasm for working in a role that demands focus, attention, and initiative.
  • Reliability, diligence, and a positive attitude towards challenges.
  • A genuine interest in the design and architecture industry is preferred.
  • Availability to work from 7:30 am to 4:45 pm, Monday to Thursday with a 1 hour lunch break.

  • Competitive hourly rate of $25 - $28 dependent on experience.
  • Enjoy a four-day work week for improved work-life balance.
  • Comprehensive benefits package to support your health and well-being.
  • Exciting internal growth opportunities and potential for role expansion over time

Meet Your Recruiter


Rachael Pineau
Senior Recruitment Consultant
Office Personnel

Rachael specializes in the placement of administrative professionals and other office personnel. Combining over five years of experience in recruitment with her extensive experience in administrative roles, she brings first-hand insight into the nuances of the positions she fills. Her success with clients is rooted in a strong intuition for understanding people and her ability to think strategically. Her high fill rate and low falloff rate speak to her commitment to excellence.

When it comes to working with candidates, Rachael focuses on understanding their desires and motivations, guiding them strategically to make the right career decisions. Her honesty, transparency and strong rapport foster effective communication and trust. Her passion for recruiting stems from the satisfaction of making the perfect match, and her favourite part is the joy of getting to call a candidate to tell them they got the job. She has placed candidates at reputable organizations across a variety of industries including professional and financial services, tourism and the energy sector.

Rachael lives in Calgary and enjoys a variety of interests outside of work, including singing, roller derby, hiking, camping, drag racing and indulging nerdy crafting hobbies.

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