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Administrative Assistant (Mandarin) - 19270
Job Description
We are seeking a highly organized and experienced Administrative Assistant to join a mission-driven organization based in Vancouver, British Columbia.Â
As the Administrative Assistant, you will play a key role in ensuring smooth daily operations of the office. You’ll support senior staff, manage office procedures, and contribute to a collaborative, service-oriented environment. This is an onsite role requiring fluency in both English and Mandarin.
Administrative Assistant responsibilities:
- Oversee and coordinate the daily administrative functions of the office
- Manage calendars, schedule meetings, and organize internal and external events
- Maintain organized filing systems—both digital and physical
- Handle incoming and outgoing communications, ensuring timely responses
- Monitor and replenish office supplies and equipment, coordinating with vendors
- Draft and update internal policies and procedural documentation
- Process invoices, track expenses, and support basic bookkeeping tasks
- Provide excellent customer service to clients, staff, and visitors
- Assist with onboarding and training of new administrative staff
- Supervise junior administrative personnel and provide operational guidance
The successful candidate will have:Â
- 5+ years of experience in administrative support, preferably in non-profit, education, or social services sectors
- Fluency in Mandarin and English (spoken and written) is required
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams); experience with QuickBooks or accounting software is an asset
- Strong organizational and time management skills, with attention to detail
- Ability to manage multiple priorities in a fast-paced, mission-driven environment
- Excellent interpersonal and communication skills
- A post-secondary degree is preferred; a high school diploma or equivalent is required
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What you can expect from the company:Â
- Salary range $55,000- $65,000
- ?Candidates with greater experience may be considered at a higher compensation level
- Comprehensive benefits package offered
- A collaborative, supportive work culture focused on professional growth and meaningful impact
Candidates must be eligible to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.
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Meet Your Recruiter
Deena Abramson
Recruitment Consultant
Office Personnel
Specializing in the placement of office personnel, Deena has over 8 years of success recruiting exceptional candidates for administrative and customer service roles. Beginning her career at a recruitment firm in Boston, she quickly advanced into leadership roles, overseeing a team of five direct reports while consistently managing a full desk of permanent and temporary roles.
Deena's recruitment philosophy is defined by her ability to move quickly and efficiently, matching clients with ideal candidates through her organized approach and strong communication skills. She is particularly passionate about building meaningful relationships, taking a personalized approach that ensures the right fit for everyone involved. Her goal-oriented mindset and commitment to transparency set her apart, as she carefully prepares candidates for interviews and provides honest, market-informed guidance about potential opportunities.
A recent transplant to Vancouver, Deena is an avid outdoor enthusiast who loves running and hiking, and has completed an 800km backpacking trip along the Colorado Trail. When not exploring the outdoors, she enjoys the company of her two cats with tea-themed names, Earl and Oolong.