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Accounting Administrator - 19119
Job Description
We are currently seeking a proactive and highly organized Office Administrator with a strong understanding of accounting principles to support our administrative and financial operations. This role will combine office management tasks with essential accounting support, making it ideal for a versatile and detail-oriented individual.
Position Overview: The Office Administrator & Accounting Support will be responsible for managing the day-to-day operations of the office, ensuring smooth administrative processes, and providing critical support to the accounting team. The ideal candidate will be highly organized, have excellent multitasking abilities, and possess a strong understanding of basic accounting practices. This role requires someone who can manage both administrative duties and assist with financial tasks efficiently.
Key Responsibilities:
Office Administration:
- Serve as the primary point of contact for office operations, including answering phone calls, managing emails, and greeting visitors.
- Maintain office supplies, order inventory, and coordinate with vendors for office-related purchases and services.
- Organize and maintain office files, both physical and digital, ensuring proper documentation and easy retrieval.
- Coordinate scheduling for meetings, appointments, and office events.
- Handle incoming and outgoing mail and packages, ensuring timely delivery and distribution.
- Assist with onboarding new employees, including preparing office supplies and coordinating orientations.
- Manage office equipment, ensuring it is in good working condition and arranging repairs when necessary.
Accounting Support:
- Assist with basic bookkeeping tasks such as processing invoices, entering data into accounting software, and maintaining accurate financial records.
- Help with accounts payable and receivable functions, including tracking invoices, processing payments, and following up on overdue accounts.
- Reconcile bank statements and assist with monthly and year-end financial reporting.
- Support payroll processing and ensure proper documentation of employee deductions and benefits.
- Assist with preparing financial reports and statements for management review.
- Provide general administrative support to the accounting team, including filing and organizing financial documents.
- Ensure compliance with company policies and accounting standards.
Qualifications:
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred.
- Proven experience in office administration (2+ years) and basic accounting support (1+ year).
- Strong understanding of office management and administrative processes.
- Basic knowledge of accounting principles, including accounts payable, accounts receivable, and payroll.
- Proficiency in accounting software (experience with Sage and QuickBooks) and Microsoft Office Suite (especially Excel).
- Strong organizational and multitasking abilities, with excellent attention to detail.
- Ability to handle sensitive information with confidentiality.
- Excellent communication skills, both written and verbal.
- A proactive, self-motivated attitude with the ability to work independently and as part of a team.
- The discussed salary range is $50,000 – $60,000 depending on experience
- Candidates with additional experience and higher compensation expectations may also be considered
- Comprehensive benefits package
Meet Your Recruiter
Rachael Pineau
Senior Recruitment Consultant
Office Personnel
Rachael specializes in the placement of administrative professionals and other office personnel. Combining over five years of experience in recruitment with her extensive experience in administrative roles, she brings first-hand insight into the nuances of the positions she fills. Her success with clients is rooted in a strong intuition for understanding people and her ability to think strategically. Her high fill rate and low falloff rate speak to her commitment to excellence.
When it comes to working with candidates, Rachael focuses on understanding their desires and motivations, guiding them strategically to make the right career decisions. Her honesty, transparency and strong rapport foster effective communication and trust. Her passion for recruiting stems from the satisfaction of making the perfect match, and her favourite part is the joy of getting to call a candidate to tell them they got the job. She has placed candidates at reputable organizations across a variety of industries including professional and financial services, tourism and the energy sector.
Rachael lives in Calgary and enjoys a variety of interests outside of work, including singing, roller derby, hiking, camping, drag racing and indulging nerdy crafting hobbies.
