Search jobs
AP/AR Specialist - 19162
Calgary, AB T2P 0S9 CA | Work from home flexibility TELECOMMUTE CA
Job Description
About the Company:
Our client, is a dynamic and growing organization seeking a highly motivated and detail-oriented Accounts Payable/Receivable Specialist to join their team. The company is looking for an ambitious self-starter to help manage and process invoices, ensure timely payments, and maintain accurate financial records. If you thrive in a fast-paced, collaborative environment and are committed to excellence in financial management, this could be the opportunity for you.
Job Overview:
As the Accounts Payable/Receivable Specialist, you will take on the responsibility of overseeing accounts payable and receivable processes, ensuring timely payments, supporting month-end closing, reconciliations, and helping improve internal accounting procedures. This is an essential role that will contribute to the smooth running of the financial operations within the company.
This is a hybrid role with the office located in DT Calgary. If you are an experienced accounting professional looking for a new challenge in a vibrant company, this is an excellent opportunity to advance your career. Apply today to take the next step in your professional journey!
Key Responsibilities:
- Monitor and track payments to vendors and employees, ensuring timely and accurate processing.
- Enter receivables, update accounts receivable aging schedules, and assist with collections as needed.
- Oversee cheque runs, set up payments, prepare cash schedules, and handle day-to-day credits and bank deposits.
- Communicate effectively with vendors, customers, and internal departments to resolve financial discrepancies or issues.
- Support month-end close procedures, including AP reconciliations, employee expense reports, accruals, and posting invoices.
- Reconcile credit card transactions, intercompany transactions, and online payments.
- Allocate expenses and income accurately to the correct vendors, customers, jobs, and classes using QuickBooks and the integrated Quadient Beanworks software.
- Ensure compliance with internal company policies and procedures for payments and vendor management.
- Work closely with the Bookkeeper to ensure proper coding and completion of month-end duties, including bank reconciliations when needed.
- Assist in developing and improving the accounts payable processes and controls.
- Maintain meticulous records for all accounting functions, both hard and soft copy.
Qualifications:
- At least 3 years of experience in Accounts Payable/Accounts Receivable.
- Bookkeeping experience is an asset.
- Experience with AP Automation is preferred but not required.
- Comfortable working in a smaller office environment and collaborating closely with team members.
- Strong verbal and written communication skills.
- Proficiency with Microsoft Word and Excel.
- Solid experience with accounting software (QuickBooks and Yardi are a plus).
- Excellent organizational skills with the ability to navigate across multiple systems and files efficiently.
- Ability to prioritize and manage tasks in a fast-paced, deadline-driven environment.
- Experience in processing high volumes of invoices, including coding.
- Strong attention to detail, organization, and accuracy, with the ability to problem-solve independently.
- A proactive, self-starting attitude with a desire to improve processes and make meaningful contributions to the team.
What the Company Offers:
- The discussed salary range is $50,000 – $55,000 depending on experience. Candidates with additional experience and higher compensation expectations may also be considered.
- A supportive and collaborative work environment.
- Opportunities for career development and growth.
- The chance to work in a growing and fast-paced industry.
Only candidates already eligible to work in Canada will be reviewed. Only qualified candidates will be contacted.
#IND
Meet Your Recruiter
Rachael Pineau
Senior Recruitment Consultant
Office Personnel
Rachael specializes in the placement of administrative professionals and other office personnel. Combining over five years of experience in recruitment with her extensive experience in administrative roles, she brings first-hand insight into the nuances of the positions she fills. Her success with clients is rooted in a strong intuition for understanding people and her ability to think strategically. Her high fill rate and low falloff rate speak to her commitment to excellence.
When it comes to working with candidates, Rachael focuses on understanding their desires and motivations, guiding them strategically to make the right career decisions. Her honesty, transparency and strong rapport foster effective communication and trust. Her passion for recruiting stems from the satisfaction of making the perfect match, and her favourite part is the joy of getting to call a candidate to tell them they got the job. She has placed candidates at reputable organizations across a variety of industries including professional and financial services, tourism and the energy sector.
Rachael lives in Calgary and enjoys a variety of interests outside of work, including singing, roller derby, hiking, camping, drag racing and indulging nerdy crafting hobbies.