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Office Manager - Tech - 18969
Toronto, ON M4C5L3 CA | Work from home flexibility TELECOMMUTE CA
Job Description
Our client has a dynamic team at a leading scientific software company specializing in the pharmaceutical and biotech sectors. They are thriving with a global customer base and top research labs and are scaling up operations to support our continued growth and innovation.
Reporting to the CEO and COO, the Office Manager plays a crucial role in ensuring the smooth operation of an office. Their duties encompass a variety of tasks that support both the administrative and operational functions of the organization.
Office Manager responsibilities:
- Act as the point of contact for maintenance, repairs, deliveries, and landlord communication.
- Ensure office equipment and AV setups are functional and well-maintained.
- Keep the office environment clean, organized, and welcoming, including common areas and meeting rooms.
- Order and stock office and kitchen supplies, manage office improvements, and handle purchasing.
- Oversee access control and ensure health & safety procedures are followed, including fire drills and insurance renewals.
- Maintain and update personnel records, including contracts and vacation requests.
- Assist with recruitment, onboarding, offboarding, and benefits administration.
- Support travel bookings, and organize workshops, social events, and team-building activities.
- Manage company policy documentation and FAQs.
- Process purchase orders and invoices, verify banking info, follow up on payments, and deposit cheques.
- Maintain the commercial user contact list.
- Route and triage emails, update policy and process documents, and maintain official files and contracts.
- Assist in creating templates, scheduling meetings, and managing internal client lists and newsletter subscriptions.
- Handle other projects as needed.
- 4+ years of office management experience in a startup, tech or smaller sized organization
- A post secondary diploma or degree is an asset
- Able to handle confidential information with the highest degree of discretion and confidentiality
- Technically savvy, familiar with Mac, QuickBooks, Google Sheets and Excel
- Excellent written and verbal communication skills
- Basic understanding of accounting principles and experience handling invoices and budgets.
- Strong problem-solving skills and attention to detail.
- Self-motivated with a proactive approach to tasks and problem-solving.
- Ability to handle sensitive and confidential information with discretion.
- Flexible and adaptable to changing needs and priorities.
- Friendly and approachable, with the ability to interact effectively with all levels of staff and external partners.
- Understanding of health and safety regulations and procedures.
- Experience in liaising with vendors and managing external service providers.
- Familiarity with HR processes, including recruitment, onboarding, and benefits administration.
- Ability to assist in planning and executing projects, events, and initiatives.
- The discussed salary range is $60,000 – $85,000 depending on experience
- Candidates with additional experience and higher compensation expectations may also be considered
- Comprehensive benefits package on start date
- Employer paid premiums
- 3 weeks holidays
- Various other company perks
Meet Your Recruiter
Patti Babyn
RPR, Senior Recruitment Consultant
HR & Senior Office Personnel
Specializing in Human Resources, Executive Assistant, and Senior Office Personnel placements across Canada, Patti has over 15 years of national and global recruitment experience. She brings a wealth of expertise in interviewing, placement and collaboration, giving her clients the benefit of impeccable matches. She was also a business owner and managed a sales team for nine years, so she brings practical insights that drive success for her clients.
Patti’s thoughtful questions probe deep into the needs of each client, allowing her to pinpoint the best talent for the role from her vast network of qualified candidates. She is equally enthusiastic with candidates. Knowing that what she does changes lives, she provides insightful advice. With a heartfelt commitment to helping others, she situates candidates in positions where they will succeed. She has a degree and background in social work, where she honed keen communication and assessment skills. Passionate about cultivating long-lasting relationships with both clients and candidates, she is an ongoing resource for those she partners with.
Patti is a wife and mother, and outside of the office enjoys camping, hiking, cycling and volunteering. She is also a part-time makeup artist and takes pride in helping woman look and feel their best!
