Our client is an entrepreneurial financial planning practice based in Vancouver, BC, focused on disciplined planning, education, and thoughtful execution. The firm is intentionally scaling its business and building strong systems to support long term, ethical, and sustainable growth. This is a modern, tech forward environment that values accountability, ownership, and forward thinking. The existing Administrative Assistant will play a key role in supporting operations, client workflows, and regulatory processes within a small, high functioning team.

This is a part time, on site opportunity, with the potential to work from home after onboarding and training are completed. The role is offered Monday through Friday within standard office hours, approximately four hours per day. This is not a transitional or short term role, and there is opportunity for long term growth based on performance and interests.

Administrative Assistant responsibilities:

• Coordinate and schedule client meetings and manage the advisor’s calendar
• Provide administrative and client service support to the advisor
• Prepare, process, and track mutual fund and seg fund transactions with accuracy and efficiency
• Assist with insurance applications from submission through to placement
• Ensure documentation is complete, compliant, and audit ready
• Respond promptly to compliance requests and maintain regulatory standards
• Track client account activity and manage day to day administrative workflows
• Communicate with fund companies, insurers, custodians, and internal stakeholders
• Maintain accurate client records in CRM systems and document management platforms
• Organize and maintain digital and physical filing systems using Google Workspace
• Prepare for and follow up on client meetings and account activity
• Proactively communicate with clients regarding meetings, trades, account updates, and key milestones
• Support marketing, educational, and networking initiatives including event coordination and social media support

The successful candidate has:

• One plus year of experience in a financial advisory, insurance, mutual fund, or investment office
• Two to five years of administrative experience in a professional office environment
• Post secondary education in finance, accounting, business, or a related field, or equivalent work experience
• Hands on experience with mutual fund, seg fund, or insurance processing
• Familiarity with registered and non registered accounts
• Intermediate to advanced proficiency with Google Workspace and CRM systems
• Strong attention to detail with a high level of accuracy and follow through
• Comfort working in a regulated environment with confidential financial information

Compensation and benefits:

• The discussed hourly range is $23- $28 per hour, depending on experience
• Flexible part time schedule within standard office hours
• Opportunity to grow into an Office Manager or client facing role over time

Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.

Our client oversees a large, professionally managed residential strata property located in downtown Vancouver. The property spans an entire city block and includes two high rise residential towers, extensive landscaped grounds, and multi level underground parking. The team prides itself on maintaining a safe, well run, and community focused living environment. The existing Assistant Building Manager will be responsible for supporting daily building operations and assisting with the ongoing maintenance and care of the property.

Assistant Building Manager responsibilities:

• Assist the Building Manager with day to day property operations including inspections, maintenance coordination, and follow up on repairs
• Support preventative maintenance activities to ensure common areas, building systems, and grounds are well maintained
• Maintain basic records related to maintenance requests, work orders, inspections, and vendor services
• Assist with responding to resident inquiries in a professional and timely manner
• Coordinate contractor and service provider access as required
• Support the Building Manager with emergency response and building issues when needed
• Utilize building systems and computer programs for work order tracking, communication, and access control

The successful candidate has:

• Previous experience in strata building operations, property maintenance, or a related role
• Strong organizational and time management skills
• Clear and professional communication skills when interacting with residents, contractors, and building staff
• Intermediate computer skills including email, document preparation, and spreadsheets using MS Office or comparable software
• Proven proficiency using strata or property management software systems
• Ability to work independently while supporting day to day building operations
• Ability to work in a moderately physical role across multiple buildings, 26 floors, extensive grounds, and a four level underground parkade

Compensation and benefits:

• $50,000- $60,000 CAD based on experience 
• Benefits package available
• Opportunity to work on a well established and centrally located downtown Vancouver property

Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.
 

This role is well-suited for someone coming from a manufacturing, construction, or industrial environment who is comfortable rolling up their sleeves, supporting shipments, and juggling day-to-day operational needs while maintaining strong customer relationships. This is not a corporate office setting. It is a practical, hands-on business where people pitch in, communicate directly, and take ownership of their work.

Our client has been operating successfully for decades and is known for producing high-quality specialty products used by automotive and tire companies. The business is stable, busy, and relationship-driven, with long-term customers across North America.

The Customer & Sales Support Coordinator sits at the centre of the business, working closely with production, logistics, customers, and senior leadership to keep orders moving and customers satisfied.

Operations and Order Support:

• Process and review customer orders for accuracy and completeness
• Coordinate shipments with production staff, carriers, and customers
• Track orders from production through delivery and follow up as needed
• Respond to customer inquiries by phone and email regarding orders, timelines, and product details
• Maintain order documentation, job files, and customer records
• Assist with inventory tracking and production scheduling
• Help ensure shipments are fulfilled accurately and on time
• Work closely with the shop floor and logistics to adapt to shifting priorities

Sales and Customer Support:

• Follow up with existing customers, including automotive and tire companies, regarding orders and repeat business
• Assist with outbound outreach to new or prospective customers
• Coordinate product samples, spec sheets, and pricing information
• Maintain and organize customer contact lists
• Support CRM usage and basic sales reporting

Marketing and Communication Support:

• Assist with simple customer email updates and promotions
• Help keep LinkedIn and Instagram content current
• Support basic website updates and content changes as needed
• Maintain clean and consistent customer-facing communications

General Support:

• Provide administrative and operational support to the President
• Assist with vendor coordination, purchasing, and office operations
• Support ad hoc projects as they arise
• Pitch in wherever needed to keep operations running smoothly

• 5 to 8 years of experience in operations, administration, inside sales, or customer support
• Background in manufacturing, construction, distribution, logistics, or another hands-on environment
• Comfort working closely with production teams and shipment schedules
• Strong written and verbal communication skills
• Proficiency with Microsoft Office or Google Workspace
• Ability to create clear, professional customer communications
• Experience with CRM systems, email marketing tools, or social media is an asset but not required
• A practical, problem-solving mindset with minimal hand-holding
• Willingness to jump in and help as part of a small, hardworking team

• Salary range of $70,000 to $85,000, depending on experience
• Four-day work week, Monday to Thursday
• Two weeks of vacation and an additional holiday shutdown during the second half of December
• Medical coverage of approximately $1,500 to $2,000 per year
• Stable role in a long-standing, privately owned manufacturing business
• Direct access to leadership and meaningful influence on the business

Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.

Our client is a well-established professional services firm within the agricultural industry, recognized for its long-standing presence and reputation for high-quality advisory work. They support clients across Western Canada with specialized expertise and a strong commitment to accuracy, integrity, and service excellence. Known for exceptionally low turnover, a collaborative culture, and a long-tenured team, this organization offers a stable and supportive environment where employees value meaningful work, open communication, and strong professional relationships.

This role plays a central and trusted role within the organization, working closely with senior management and the Board. The successful candidate will oversee daily office operations while providing high-level administrative, financial, and governance support.

• Executive, Office and Administrative Operations
• Oversee daily office operations, reception, mail handling, and general administration
• Coordinate administrative support for professional staff and senior leadership
• Maintain regular communication with senior management on operational matters
• Support HR administration in collaboration with senior leadership
• Handle sensitive and confidential information with discretion and professionalism

• Schedule Board of Directors meetings and prepare agendas, reports, and board packages

• Attend board meetings and take accurate, formal meeting minutes
• Prepare and present financial information for Board review as required
• Support board- and client-related projects, including invoicing and honorarium distribution

• Process accounts payable and receivable, including EFTs, cheques, expense claims, and photo deposits

• Produce and process bi-monthly payroll
• Prepare month-end financial statements for senior management
• Complete monthly bank reconciliations for multiple related entities
• Follow up on overdue accounts receivable and communicate professionally with clients
• Liaise with external accountants to respond to financial inquiries

• Prepare revenue reports and financial summaries for senior management

• Complete GST filings on a monthly or quarterly basis depending on the entity
• Support federal and provincial tax reporting requirements
• Assist with insurance administration and regulatory compliance obligations

• Prepare chargeable hours and returns-per-job reports for senior leadership

• Gather documentation for year-end financial statements
• Support annual salary adjustments, bonus payouts, and share distributions
• Coordinate corporate events, meetings, and related logistics

• 8 to 10 years of senior administrative experience, including direct support to senior leadership and a Board of Directors
• Proven experience preparing board materials and taking formal meeting minutes
• Postsecondary education in administration, accounting, or a related field is an asset
• Strong business acumen with the ability to interact professionally with executives, board members, clients, and external partners
• Experience in a professional services environment such as accounting, legal, advisory, or consulting is strongly preferred
• Agricultural industry experience is an asset
• Strong bookkeeping skills with experience using accounting software; BVData or Sage experience is an asset
• Advanced proficiency in Microsoft Office, SharePoint, and Excel
• Experience processing payroll and managing accounts payable and receivable
• Exceptional organizational skills and strong attention to detail
• Ability to work independently in a full-time, in-office role located in downtown Edmonton
• Ability to complete a criminal record check, credit check, and sign a non-disclosure agreement

• Salary range of $75,000 to $85,000, depending on experience
• Candidates with extensive board governance and senior operational experience and higher compensation expectations may be considered
• Comprehensive benefits package
• Three weeks of vacation
• Paid parking
• Professional development opportunities
• Team and corporate events

Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.