We are seeking a Senior Office Manager and Board Administrator with demonstrated experience supporting senior leadership and a Board of Directors, including preparing board materials, attending meetings, and taking formal meeting minutes. This is a 100 percent onsite role based in downtown Edmonton and is not eligible for remote or hybrid work.

Our client is a well-established professional services firm within the agricultural industry, recognized for its long-standing presence and reputation for high-quality advisory work. They support clients across Western Canada with specialized expertise and a strong commitment to accuracy, integrity, and service excellence. Known for exceptionally low turnover, a collaborative culture, and a long-tenured team, this organization offers a stable and supportive environment where employees value meaningful work, open communication, and strong professional relationships.

This role plays a central and trusted role within the organization, working closely with senior management and the Board. The successful candidate will oversee daily office operations while providing high-level administrative, financial, and governance support.

• Executive, Office and Administrative Operations
• Oversee daily office operations, reception, mail handling, and general administration
• Coordinate administrative support for professional staff and senior leadership
• Maintain regular communication with senior management on operational matters
• Support HR administration in collaboration with senior leadership
• Handle sensitive and confidential information with discretion and professionalism

• Schedule Board of Directors meetings and prepare agendas, reports, and board packages

• Attend board meetings and take accurate, formal meeting minutes
• Prepare and present financial information for Board review as required
• Support board- and client-related projects, including invoicing and honorarium distribution

• Process accounts payable and receivable, including EFTs, cheques, expense claims, and photo deposits

• Produce and process bi-monthly payroll
• Prepare month-end financial statements for senior management
• Complete monthly bank reconciliations for multiple related entities
• Follow up on overdue accounts receivable and communicate professionally with clients
• Liaise with external accountants to respond to financial inquiries

• Prepare revenue reports and financial summaries for senior management

• Complete GST filings on a monthly or quarterly basis depending on the entity
• Support federal and provincial tax reporting requirements
• Assist with insurance administration and regulatory compliance obligations

• Prepare chargeable hours and returns-per-job reports for senior leadership

• Gather documentation for year-end financial statements
• Support annual salary adjustments, bonus payouts, and share distributions
• Coordinate corporate events, meetings, and related logistics

• 8 to 10 years of senior administrative experience, including direct support to senior leadership and a Board of Directors
• Proven experience preparing board materials and taking formal meeting minutes
• Postsecondary education in administration, accounting, or a related field is an asset
• Strong business acumen with the ability to interact professionally with executives, board members, clients, and external partners
• Experience in a professional services environment such as accounting, legal, advisory, or consulting is strongly preferred
• Agricultural industry experience is an asset
• Strong bookkeeping skills with experience using accounting software; BVData or Sage experience is an asset
• Advanced proficiency in Microsoft Office, SharePoint, and Excel
• Experience processing payroll and managing accounts payable and receivable
• Exceptional organizational skills and strong attention to detail
• Ability to work independently in a full-time, in-office role located in downtown Edmonton
• Ability to complete a criminal record check, credit check, and sign a non-disclosure agreement

• Salary range of $75,000 to $85,000, depending on experience
• Candidates with extensive board governance and senior operational experience and higher compensation expectations may be considered
• Comprehensive benefits package
• Three weeks of vacation
• Paid parking
• Professional development opportunities
• Team and corporate events

Candidates must be legally authorized to work in Canada. Only candidates selected to move forward in the hiring process will be contacted.